Quick answer
What this page settles
Treat the schedule as an operating sequence, not a list of audience-facing start times. Use this page to create a minute-by-minute view showing action, ownership and readiness. The working record is master clock, cue lead, ready signal, duration and trim option; the main failure to prevent is audience time hiding preparation, movement and reset time.
Key planning facts
- Planning focus
- A step-by-step timeline for run of show, from planning kickoff to the final cue.
- Planning output
- Decision log and master run sheet
- Areas covered
- Malaysia, Klang Valley to East Malaysia
- Review point
- A full run-through before the event
Anchor the immovable moments
Place the public start, technical readiness and people in position on one clock.
Capture that in the master run sheet and give it a named owner.
- a row per fixed moment with preparation shown before it
Use decision milestones
Close scope first, names and media second, and live cues last so each deadline releases the next team.
Note who signs this off and where it lives in the master run sheet.
- a dated decision log beside the run sheet
Put buffers where movement happens
Add recovery after entrances, speeches, photos and resets instead of hiding one spare block at the end.
Settle this in the master run sheet before the next decision depends on it.
- visible buffers attached to the activity that may consume them
Freeze the plan, retain judgement
Route every late change through one owner and name the later segment that absorbs it.
Capture that in the master run sheet and give it a named owner.
- a final version, change channel and agreed trim path
Frequently asked questions
What must be fixed first for Run of show: timeline guide?
Fix doors open, first public cue and final venue cutoff first because the surrounding preparation depends on it.
Who owns the handovers in Run of show: timeline guide?
Name the programme owner, show caller, stage manager and AV lead and one final go-signal owner.
What is the warning sign for Run of show: timeline guide?
Watch for audience time hiding preparation, movement and reset time. Settle who decides what to do about it before you write any script.
What belongs in the working document?
Keep master clock, cue lead, ready signal, duration and trim option so the team can confirm each item directly.
When is this guide complete?
When every output has an owner, a review time and a home in the master run sheet.