Quick answer
What this page settles
Compare the work behind the microphone, not the live hours alone. Use this page to create a minute-by-minute view showing action, ownership and readiness. The working record is master clock, cue lead, ready signal, duration and trim option; the main failure to prevent is audience time hiding preparation, movement and reset time.
Key planning facts
- Planning focus
- Where the budget usually goes for run of show, and where it is worth spending more.
- Planning output
- Decision log and master run sheet
- Areas covered
- Malaysia, Klang Valley to East Malaysia
- Review point
- A full run-through before the event
Price the preparation hours
Separate live hours from briefing, writing, rehearsal, travel, language preparation and revision.
Capture that in the master run sheet and give it a named owner.
- a scope table showing included preparation
Spend where failure is public
Prioritise difficult names, language meaning, high-stakes transitions, backups and rehearsal.
Note who signs this off and where it lives in the master run sheet.
- a ranked risk list tied to budget lines
Compare quotes on the same scope
State preparation, live duration, language, travel, change terms and backup responsibility.
Settle this in the master run sheet before the next decision depends on it.
- a like-for-like comparison grid
Control late-change cost
Show which late inputs require rewriting, rehearsal or a new technical test.
Capture that in the master run sheet and give it a named owner.
- a change rule attached to the approved scope
Worked example: where the run of show adds cost
Read the run of show for the moments that quietly cost money. A late award block risks overtime at the venue. An added performance needs its own rehearsal slot. A second language across the whole programme lengthens every segment. Mark these while the run of show is still a draft, so the budget reflects the programme you actually plan to run.
- Segments that push the programme past the venue cut-off
- Any addition that needs its own rehearsal
- Language coverage that lengthens every announcement
- A buffer for overruns on the heaviest segments
- The point where extra time starts being charged
Frequently asked questions
What must be fixed first for Run of show: budget priorities?
Fix doors open, first public cue and final venue cutoff first because the surrounding preparation depends on it.
Who owns the handovers in Run of show: budget priorities?
Name the programme owner, show caller, stage manager and AV lead and one final go-signal owner.
What is the warning sign for Run of show: budget priorities?
Watch for audience time hiding preparation, movement and reset time. Settle who decides what to do about it before you write any script.
What belongs in the working document?
Keep master clock, cue lead, ready signal, duration and trim option so the team can confirm each item directly.
When is this guide complete?
When every output has an owner, a review time and a home in the master run sheet.